Name and contact information of the office in charge
Team HR Recruiting Services (HRRS)
msg systems ag
Robert-Bürkle-Straße 1
85737 Ismaning
Tel: +49 89 96101-1080
Fax: +49 89 96101-1113
Data collection
The following applicant data is collected and processed as part of the online application process:
- Form of address (required field)
- Title
- First name (required field)
- Last name (required field)
- Street (required field)
- Zip code (required field)
- City (required field)
- E-mail (required field))
- Telephone
- Application title (auto populated)
- Earliest start date
- Your message – text field
- Application materials (cover letter, résumé, letters of reference, degrees, certificates, etc.)
In addition, your web browser automatically transfers technical information to us when you access our sites. That information includes, for example, information on the browser you are using, information on your operating system, the time and date of your visit and the referrer URL, if applicable. This information is solely used for statistical analyses in order to help us improve our HR marketing and recruiting measures. You, as the user, remain anonymous.
We are not able to collate this information with the information from your online application.
However, we would like to point out that any information you communicate may also be used to create statistics on the (online) application process. The statistics will only be created for internal purposes and your personal information will always be rendered anonymous prior to use.
Digital interviews:
It is also possible to conduct parts of the job interviews digitally. We use the Microsoft Teams service for this purpose. You can find out about the details of data processing in connection with video conferences at the link below: Microsoft Teams privacy policy.
Application channel:
Applications for positions listed by msg systems and msgGillardon can be submitted in the following ways through karriere.msg.group:
- Using the online application form
- As a one-click application
- By e-mail to recruiting@msg.group
- They can also be sent by mail to HR Recruiting Services, msg systems ag, Robert-Bürkle-Strasse 1, 85737 Ismaning, Germany.
You also have the option to create a password-protected user account. This ensures a high level of data protection when submitting your application.
Your personal application information is collected and processed for the exclusive purpose of filling positions in our group of companies. By submitting your data you consent to allowing all companies in our group to use your data.
All of information you provide will be stored in SAP e-Recruiting, our applicant management system. The information stored will only be shared with employees entrusted with recruiting work.
Upon completion of the application process, your information will be used to create an offer of employment (if applicable) and to organize your initiation process, e.g., to create a user account, order IT equipment and for your introduction day.
Legal basis for processing your personal application data for the purpose of an employment relationship is Numeral 6, Para. 1, Item f of the General Data Protection Regulation (GDPR).
Legal basis for the transmission of data within our group of companies is Numeral 6, Para. 1, Item f of the General Data Protection Regulation (GDPR).
Applicant data retention period
The information we store in our SAP e-Recruiting applicant management system is automatically deleted 6 months following the completion of the application process.
This does not apply in cases where legal regulations prevent the deletion, where further storage is required as evidence or if you expressly consented to an extended retention period.
Storage for future job postings
An option is available in your personal user account in the SAP e-Recruiting applicant management system to have your materials stored for up to 2 years following completion of the application process. You will need to activate the option (opt in) if you would like your materials to be retained for a longer period. You have the right to revoke your consent to the extended storage at any time.
The information stored in the SAP e-Recruiting applicant management system will be deleted no later than within 2 years.
Data security
We have taken various technical and organizational precautions in order to protect the information collected during your application process from manipulation and unauthorized access. For example, your online application is encrypted prior to transmission using the latest recognized state of technology.
Right to disclosure/correction/deletion/revocation
Please contact us should you have any questions regarding the collection, processing or use of your personal information or in case of disclosure, correction or deletion of data or revocation of your consent at:
Right to submit complaint to supervisory body
You have the right to submit a complaint to a data protection supervisory body if you are of the opinion that the processing of your personal information violates applicable data protection law (and the EU General Data Protection Regulation in particular).
Contact information for the data protection officer
Please contact our data protection officer should you require further information on how your personal data is processed.
Claus Bauer
msg systems ag
Robert-Bürkle-Straße 1
85737 Ismaning
Please note our general data protection information: